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Can my attendees collaborate during the event? Can I play a video for my attendees? How can I share my screen? Can my attendees also share their screen during an event? What is the Call-To-Action feature and how does it work? What types of events can I schedule on the ClickMeeting platform? How do I end an event? Is it possible to save the room set-up before going live? YouTube and Facebook live streaming

Can my attendees collaborate during the event?

Yes, by using the Whiteboard tool. Click the Whiteboard icon in the menu on the left-hand side of the event room and then check the Collaborate box in at the bottom of the screen. Your attendees can now draw or make notes together.

Please note, however, that the collaboration box is only available when there are up to 25 people in the event room. If there are 26 or more people in the room, the collaboration option is not available.

You can also make use of the Collaboration feature when enabling the Presentation option in the menu on the left side of the event room. That way, no matter the displayed file, you can interact, draw, and sketch ideas with your audience. What is more, the Collaborate feature is also available on the YouTube videos displayed in the event room.

Can I play a video for my attendees?

Yes, there are two methods:

  1. Use the YouTube feature in the Dashboard on the left-hand side of the webinar room to play any video hosted on YouTube.
  2. Upload one or more videos into the Presentation feature available in the Dashboard. To play an uploaded video during an event, click the Presentation icon in the Dashboard and choose the video.

How can I share my screen?

Join your webinar room and navigate to the menu on the left to click the Desktop sharing icon. A new pop-up window will appear on the screen asking you to choose between the browser-embedded screen sharing option or a screen sharing application, which can be downloaded onto your computer.

You can also click here to download the app for MAC OS or here for Windows. The application enables you to share your full screen, a screen area or only a selected application. You can also share various types of media or conduct a software demonstration. After you launch the screen sharing, use the drawing tools, arrows, and colors to support your demonstrations.

With one simple click, you can customize the quality to suit your hardware. Choose between the high-quality HighQ Mode for high hardware and the light-quality LiteQ Mode for light hardware.

Please note that desktop sharing is available only on platforms that support Adobe AIR, such as MS Windows and MAC OSX, and does not function on Linux or Chromebooks. Please also note that on iPhone, iPad, or Android devices (smartphones and tablets), you can only view a shared screen, but cannot share your screen.

You can also opt to use the screen sharing option embedded in your browser. Please note, however, that certain features are not available with this function. Embedded screen sharing does not offer the chatbox, drawing tools, screen control, or screen area-sharing options.

Embedded screen sharing employs your browser’s native functions. This solution enables you to share your full screen, your selected application, or a selected bookmark within a given browser. This version is available for Chrome, Opera, and Firefox. This option also allows you to share your audio while sharing your screen. On devices with a macOS or Windows system, you can share your audio within Google Chrome and Edge browsers tabs only. Additionally, the Windows system allows you to share your audio when choosing to share your whole screen.

Can my attendees also share their screen during an event?

If you work in a small group with up to 40 people, it is a great idea to collaborate with the whole audience by talking, seeing each other or each other’s screens. The ClickMeeting platform allows your attendees not only to turn on their cameras or microphones but also to display their screen and discuss issues or visualize ideas.

Simply, create a meeting or change the event type to a meeting directly in the event room. When the attendees join your event, they will see three icons within the AV pod that enable them to use audio, video, or screen sharing. Let your audience know where to click to turn on a chosen feature.

Please remember that only one person at a time can share their screen. You can see who exactly is sharing the screen on the Attendee list. The little icon indicating the enabled screen sharing will not be crossed through.

If you do not want a certain attendee to share their screen, you can click on their name and disable the screen sharing option for them. To block this option for the whole audience, please change the event type to a webinar. Note that blocking only one user (or blocking the whole audience by changing the event type to the webinar) takes away the right to turn on the camera and microphone or share the screen.

The possibility to share the screen is available for attendees using the latest updated versions of the following browsers: Google Chrome, Opera, and Mozilla Firefox.

What is the Call-To-Action feature and how does it work?

The Call-To-Action feature is a customizable pop-up you can display at any time during your event. It includes a message, a button, and a graphic to redirect attendees to a website of your choice. It’s a great way to capitalize on audience engagement, present an external source, or make instant sales.

To set up this feature, enter your event room, go to the Menu on the left side of the screen, and click the Call-To-Action feature.

Enter a description of the action you want your audience to take (the characters limit is about 75 characters) and the text to display on the button. Add the URL address of a website of your choice to redirect there your attendees. You can also specify how long the pop-up should be visible. When you’re ready, click Create.

To disable the pop-up at any time, click the X icon next to it.

Watch our video tutorial to see how it works.

What types of events can I schedule on the ClickMeeting platform?

The ClickMeeting platform is a perfect solution for any kind of event. It allows you to create webinars for bigger audiences where you can gather as many attendees as your subscription plan allows you to, or create smaller meetings where you speak, see and listen to up to 25 people at a time.

A live webinar is a great option to spontaneously go live if you would like to discuss some topics with up to 1000 audience members. Choose a specific date and hour of conference, classes, or lecture and interact with your attendees in real-time.

An on-demand webinar lets you share your pre-recorded event with people to watch it at their own pace. Record your sessions and send the URLs to your audience so they can get back to them whenever possible and be redirected to a website of your choice via the Call-To-Action button.

With an automated webinar, you can capture your classes or product demos and present it to your attendees at a chosen date and hour without having to endlessly repeat the process of hosting a live event. Run your events on autopilot and save time along the way. Include additional videos, surveys, or a Call-To-Action button to keep your audience engaged.

A planned meeting will let you collaborate with a small group of up to 25 people. Use this option if you want to host small team meetings and see, hear, and talk to all your coworkers, students, or trainees at the same time!

Meet now! The name speaks for itself. Simply, organize a meeting here and now with up to 25 people and discuss issues, problems, and inquiries on the go!

Huge virtual events, in other words, webcasts. Allow even up to 10,000 people to watch your events and take advantage of your knowledge. Please note a difference between a webinar or an online meeting attendee and a webcast viewer. The last one can only watch the event without a two-way interaction. This solution goes beyond our standard pricing. Make sure to contact our Sales team for more details and a quote.

Please remember that each of the above-described types of events (besides the Meet now option) can also be set up as a paid event, meaning that your attendees will first need to purchase a ticket before they join your webinar or meeting.

To help students stay focused, consider integrating Edu mode into your online presentations and classes. Edu mode can be enabled during meetings and webinars with up to 25 participants. Once enabled, presenters will see all the event attendees, while the attendees will only see the presenters and not one another. Presenter can ask an attendee (or multiple attendees) to speak to the entire group.

During each of the live events, i.e., a live webinar, a scheduled meeting, or a spontaneous Meet now session, you can enable the private mode and treat it as a break for both presenters and attendees. We strongly recommend that you prepare an appropriate slide informing attendees about the current break or display such information on the banner using the Call-To-Action button.

Remember that the maximum event duration time is 14 hours. After this time, the event will end automatically.

How do I end an event?

Click the End event button available in the bottom-left corner of the event room. Choose Exit myself to leave the room and keep it open for attendees who are still downloading files, chatting, or reviewing media. Choose End event to completely close the event window for all people who joined it.

Is it possible to save the room set-up before going live?

Yes, you are enabled to prepare the room set-up before actually starting your event. After joining the webinar room please, choose the Prepare event button to get ready for the event. That way, you can upload your presentation, video, or any other piece of content into the event room, save the settings, and close the window, without worrying it all disappears.

Simply join the event room of your choice and prepare all the elements that are crucial for your conference. Upload files and choose how they ought to be displayed.

The layout of the event room is in your hands. That’s why you are also able to choose how it looks on your and your audience’s side. With the layout synchronization, you can dock the AV pod to the upper right corner of the screen or undock it and leave it as a small window. You can also completely hide the AV pod and leave the bar with microphone and camera icons only, hide the right-side panel or expand it, as well as stretch the chatbox vertically.

Decide if you would like to synchronize the layout or not by clicking on the synchronization switch available in the top bar of the room. After switching it on, you and your viewers will have the same layout displayed on the screens.

After choosing the right tools to be ready for you or your co-presenters in advance, remember to save your settings. After doing so, even if you close the tab in your browser, your settings will remain as you have set them up earlier.

YouTube and Facebook live streaming

You can set up YouTube or Facebook live streaming for your upcoming event directly in the event room. If you have purchased an Automated plan, you can also configure automatic streaming to YouTube or Facebook in the Automation tab of an individual event. Once you choose to auto-stream an event to YouTube or Facebook, the streaming will begin as soon as you start the event.

When setting up a live stream, please remember to start a live broadcast in YouTube/Facebook settings, not just in your ClickMeeting event room.

Please note that each event can be live streamed to one social media at a time (either YouTube or Facebook).

When using Facebook live streaming, you can stream to your personal profile/your fanpage/an open or a closed group.